NHTI- Concord’s Community College - Supplemental Job Description

FLSA:  Non-Exempt                                                  EEO-6 Code: 4-41 (Clerical & Secretarial)                                      SOC Code:  43-4161

Classification:  Human Resources Assistant III                                                                                                                 Classification Code: 5149

Position Title:  Human Resources Assistant                                                                                                                 Date Established: 10/11/11

Position Number:  C2R00101                                                                                                                                           Date of Last Amendment:  10/11/11

Scope of Work: Under general supervision, provides administrative support and technical assistance in the implementation of human resources policies, procedures, and programs.  This position shall report to the Human Resources Officer at NHTI – Concord’s Community College.

ACCOUNTABILITIES:

• Assists with the implementation of recruitment strategies and processes for full-time and part-time classified positions and adjunct faculty for NHTI- Concord’s Community College.  This includes assisting with placing recruitment ads, tracking applications and corresponding with applicants, revising supplemental job descriptions (SJDs), obtaining (SJD) approval, and providing information and technical assistance to interviewers and search teams regarding structured interviews, effective and legal interviewing techniques, and college policy and procedures;
• Maintains the NHTI Human Resources website and the NHTI Portal which promotes vacant positions and post HR policies and procedures, forms, etc; and communicates job vacancy postings to the college campus;
• Assists in maintaining personnel records and information, performs data entry and prepares reports and documents, as assigned.
• Assists in maintaining up-to-date supplemental job descriptions (SJDs) for all full-time and part-time classified positions (excluding adjunct faculty) at the college and up-dates organizational charts as needed ;
• Assists in distributing and tracking performance evaluation forms for full-time and part-time employees to the designated supervisor for completion and monitors progress to ensure completion of said evaluations on an annual basis;
• Assists in the gathering, auditing, and processing of time and leave records as required for the bi-weekly payroll process;
• Works with the Employee Orientation Team (EOT) to improve the on-boarding process for new employees.  This includes: assigning mentors, conducting surveys of new hires and their mentors, reporting statistics to the EOT, preparing mentor kits, etc.;
• Prepares new hire orientation kits; and completes special projects, as assigned;
• Provides back-up assistance in filing Worker’s Compensation claims and issuing FMLA paperwork in HR Coordinator’s absence;
• Complies with all college, system, state and federal rules and regulations;
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education:  Associate's degree from a recognized college or technical institute with major study in personnel or business administration.  Each additional year of approved formal education may be substituted for one year of required work experience.

Experience:  Two (2) years' responsible clerical work experience, with at least one year of supervisory duties, at a level equivalent to Human Resources Assistant II involving personnel records maintenance or obtaining, providing and evaluating information concerning employment activities.  Each additional year of approved work experience may be substituted for one year of required formal education.

License/Certification: Valid driver’s license or access to transportation for statewide travel. 

RECOMMENDED WORK TRAITS:  Considerable knowledge of office methods and procedures.  Some knowledge of personnel administration.  Knowledge of interviewing techniques.  Knowledge of basic mathematics.  Knowledge of hearings procedures.  Skill in communicating effectively orally and in writing.  Ability to type forms and correspondence with numbers.  Ability to compose a variety of letters and memoranda.  Ability to perform relatively difficult arithmetic computations.  Ability to do some data entry work.  Ability to establish and meet deadlines.  Ability to establish and maintain effective working relationships with other employees, applicants for employment and officials of other agencies.  Must be willing to maintain appearance appropriate to assigned duties and responsibilities as determined by the college appointing authority.

DISCLAIMER STATEMENT: This class specification is descriptive of general duties and is not intended to list every specific function of this class title.