WHITE MOUNTAINS COMMUNITY COLLEGE

SUPPLEMENTAL JOB DESCRIPTION

CLASSIFICATION:   Business Administrator III                                                                          FUNCTION CODE:   1263-058

IN-HOUSE TITLE:    Chief Officer of Financial and Administrative Services                                 DATE ESTABLISHED: 1/18/08

POSITION NUMBER:   40940                                                                                                  DATE OF LAST AMENDMENT:   3/4/11

SCOPE OF WORK:   Serves as the chief financial officer responsible for planning, developing, and administering the college’s fiscal, capital development, and physical plant operations.  This position shall report to the President of the WMCC.

ACCOUNTABILITIES:

• Advises the President on all college-related fiscal matters as it relates to strategic planning, fiscal oversight, enrollment management, resource development, policy setting, and administration of WMCC and its academic centers, and serves as a confidential member of the college’s leadership team.  Seeks creative solutions to challenges as necessary.
• Directs and manages all aspects of the College’s accounting/business office and physical plant/facilities departments to include the hiring, training, and evaluating of staff, solving personnel problems, and modifying operations to ensure compliance with rules, regulations, and sound business principles and practices and to improve effectiveness and efficiency.
• Administers college financial and operational policies, procedures, and activities and establishes internal controls to monitor revenue, expenditures, facility usage, physical plant maintenance.  Ensures the professional development and cross training of Business Office staff to provide adequate coverage.
• Under the direction of the President, coordinates the capital and operating budget process and all fiscal matters between the college, and the Community College System.  Prepares, monitors, and manages budgets in all areas of responsibility in relation to the College’s strategic, operational, and capital plans and reviews the college’s budget and analyzes fiscal data for the preparation of fiscal reports and the revision of operational policies and procedures, as needed.
• Compiles and analyzes financial data and prepares financial reports for managerial decision-making related to program development and review and departmental operations.  Works with the college personnel to ensure compliance with state and federal regulations as they apply to the provisions of services and reporting.
• Plans, evaluates, and oversees the long and short-range facility maintenance and campus development and oversees college construction projects for adherence to specifications, designs, and budgets. 
• Negotiates agreements with vendors for outsourced services and repairs, and monitors and evaluates services to ensure compliance with established standards.
• Complies with all system, college, state, and federal rules and regulations including, health and safety policies, administrative rules, and state and federal laws.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education:  Master's degree from a recognized college or university with a major in accounting, public administration, or business administration.

Experience:  Six (6) years' professional experience in accounting or business administration involving fiscal management, including three (3) years of supervisory or administrative experience.  Each additional year of approved work experience may be substituted for one year of required formal education at the graduate level only.

Preferred Qualifications:  Proficiency in Microsoft Office Suite and data management.  Knowledge of capital construction projects, funding and development.  Knowledge of building maintenance and repairs. Ability to create, organize, and implement complex work and scheduling plans.

License/Certification:  None required.

SPECIAL REQUIREMENTS:  For appointment consideration, Business Administrator III applicants must successfully participate in a structured interview measuring possession of knowledge, skills and abilities identified as necessary for satisfactory job performance by this class specification.  The structured interview is developed and administered, according to Division of Personnel guidelines, by representatives of the state agency in which the vacancy exists.

RECOMMENDED WORK TRAITS:  Knowledge of the principles, methods and techniques of business management.  Knowledge of public administration, budget preparation, personnel administration, purchasing, and accounting activities.  Knowledge of the procedures of preparation and negotiation of leases and contracts.  Ability to prepare or supervise the operation of budgetary and purchasing requests.  Ability to interpret and apply policies and regulations.  Ability to delegate responsibility in standardizing procedures applicable to the fiscal operation throughout the agency.  Ability to express ideas clearly and concisely.  Ability to establish and maintain harmonious working relationships with other employees, officials in other state departments and with the general public.  Must be willing to maintain appearance appropriate to assigned duties and responsibilities as determined by the agency appointing authority.

DISCLAIMER STATEMENT:  This class specification is descriptive of general duties and is not intended to list every specific function of this class title.