Great Bay Community College

Supplemental Job Description

CLASSIFICATION:   I/C Counselor I                                                                        FUNCTION CODE:  5220-058

IN-HOUSE TITLE:    Admissions Coordinator                                                       DATE ESTABLISHED:  08/15/96   

POSITION NUMBER:   40288                                                                                 DATE OF LAST AMENDMENT: 03/10/11

SCOPE OF WORK:  Serves as a part of the Admissions Team responsible for providing academic, career, and admissions advisement and guidance to prospective students and process admissions decisions in coordination with appropriate academic departments and divisions.  Hours may vary with the demands of the job and will include evening hours. This position shall report to the Associate Vice President of Enrollment Services at Great Bay Community College.

ACCOUNTABILITIES:

• Supervises the daily operations of the Admissions staff.

• Coordinate and oversees group and individual admissions and recruiting efforts on and off site to include high schools, business, and industry partners.

• Assist with the planning and execution of Admissions events including but not limited to: Open House, Informational Sessions, Express Admissions, tours, and telemarketing campaigns.
• Proactively identifies and carries out projects to improve market outreach, enrollment management, and customer service.
• Guides, counsels, and advises prospective students to appropriate programs and college services. Assist prospective students through the application and admissions process regarding selection of career fields and academic programs and prerequisites; review student files and make admissions decisions to the College.
• Performs or provides guidance to personnel who perform all admissions office recruiting and marketing to include but not limited to, counseling students, informational sessions, providing tours, participation in recruiting events, telemarketing, College representation at industry and college fairs and high school visits, and utilizing electronic means for amplifying communication with various populations.
• Assists with the development and editing of College publications and Admissions material.
• Actively participates in the development and delivery of the admissions enrollment management plan and the coordination of the admissions/recruitment communications plan.
• Works closely with various student services offices (financial aid, registrar, business office) in providing seamless services to students, and advocates students’ interest and acts on their behalf.  Communicates with faculty and department chairpersons to disseminate accurate program information.
• Attends workshops, seminars, and conferences for professional development. Serves on campus or system committees and teams.
• Complies with all system, college, state and federal rules and regulations including; but not limited to, health and safety policies, the State of NH Policy on Sex Harassment, administrative rules, civil rights laws, etc.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Education:  Bachelor’s degree from a recognized college or university with major study in education, counseling, student services/development, educational psychology, business management, marketing, or related educational discipline.  Each additional year of approved formal education may be substituted for one year of required work experience.

Experience:  Three (3) years’ experience in academic counseling, admissions placement, marketing, recruiting or advising in an educational setting.

Licensure/Certifications:  Valid drivers’ license and/or access to transportation to perform travel as required

Special Requirements:  Hours will vary with student demands and will include evening hours.

RECOMMENDED WORK TRAITS:  Considerable knowledge of counseling principles and techniques.  Considerable knowledge of learning, behavior, and emotional patterns of young adults.  Knowledge of personality, achievement, prognostic, and placement tests and the techniques involved in their use and interpretation.  Knowledge of statistical analysis techniques.  Ability to maintain rapport with students, faculty and staff.  Ability to communicate effectively and to prepare written reports.  Ability to instruct students, faculty and staff concerning counseling roles and techniques, leadership roles and human relations.  Must be willing to maintain appearance appropriate to assigned duties and responsibilities as determined by the agency appointing authority.

DISCLAIMER STATEMENT:  The supplemental job description lists typical examples of work and is not intended to include every job and responsibility specific to a position.  An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that classification.